Classification Review

Office Professional Class Review

The Department of Administrative Services and OCSEA are working jointly to review Office Professional classifications, including Management Analysts, Office Assistants, Word Processing Specialists and Clerks.

The Office Professional section of the state’s classification plan has not been thoroughly examined for more than 20 years. DAS has long-indicated to the union that it wants to review this class series due to its obsolescence as it relates to new technologies and utilization in workforce. View joint communication letter.

A committee, representing both management and the union, will be involved in the classification review pursuant to Article 36.05 of the OCSEA collective bargaining agreement. This is called the 36.05 Office Professional Committee. Along with members from DAS Offices of Collective Bargaining and Human Resources Division and OCSEA, the committee includes agency representatives, both management and bargaining unit, who work in the specified positions to represent a cross-section of agencies. 


NEW! 36.05 Office Professional Committee seeking feedback

Position Description Questionnaires (PDQs) for Office Professional classifications were submitted in February 2017. They were provided to employees by DAS and OCSEA. Those PDQs were reviewed, and new classifications for the Office Professional related jobs have been drafted by DAS – Talent Management ( DAS-TM).

The Office Professional Classifications Review Committee is currently seeking feedback while the classification are in their infancy stages and draft form. The Committee is looking for feedback from employees who currently work under the following classifications:

  • Management Analyst
  • Office Assistant (1, 2 & 3)
  • Word Processing Specialist 2
  • Clerk (1, 2 & 3)

Download draft classifications and questionnaires

Draft classifications are posted online for comment until May 24, 2017. The Committee will use the feedback gathered to revise and finalize the new classification series. This feedback is critical for the classification review process to ensure the Committee has properly captured the work of employees within these classifications across all agencies.

Review the appropriate classification and accompanying questionnaire (see below) and return in one of two ways no later than May 24, 2017 :

  1. Mail to OCSEA Headquarters, ATTN: Jessica Chester, 390 Worthington Rd., Westerville, OH 43082
  2. Email to OCSEAClassifications@ocsea.org.

Office Professional Classification Specs & Questionnaire: Printable (PDF) | Form-filled (DOC)
Management Analyst Classification Specs & Questionnaire: Printable (PDF) | Form-filled (DOC)

Next steps

After all responses are received by May 24, 2017, the Committee will review employees input and work to update the classifications where it is appropriate. Contact OCSEA's Office of General Counsel’s Jessica Chester at OCSEAclassifications@ocsea.org or DAS at compensation@das.ohio.gov with questions.


Previous

Timeline

Step 1: Employee Portion

Date: December 5 - 23, 2016
Position Description: Questionnaires (PDQs), consist of questions about job duties and responsibilities. Every employee in the impacted classifications must submit their own individual PDQ to HR by December 23rd close of business.

Step 2: Supervisor Response

Date:  December 27, 2016- January 13, 2017
Position Description: Supervisors will fill out the Supervisor Portion of the PDQ and  respond to employee comments. Supervisors must return PDQs to employees by no later than January 13th close of business.

Step 3: Employee Rebuttal

Date: January 16 - 20, 2017
Position Description: Employee rebuttals to supervisor responses can be submitted beginning January 16th. An original copy of the employee rebuttal must be submitted to the agency management designee by no later than close of business on January 20th.

Step 4: Management Designee Input

Date: January 23 - February 10, 2017
Position Description: Management designees will coordinate the process on the agency level and  complete the management designee portion of the PDQ. This must be completed by February 10th.