Classification Review

Office Professional Class Review

The Department of Administrative Services and OCSEA are working jointly to review Office Professional classifications, including Management Analysts, Office Assistants, Word Processing Specialists and Clerks.

The Office Professional section of the state’s classification plan has not been thoroughly examined for more than 20 years. DAS has long-indicated to the union that it wants to review this class series due to its obsolescence as it relates to new technologies and utilization in workforce. View joint communication letter.

A committee, representing both management and the union, are involved in the classification review pursuant to Article 36.05 of the OCSEA collective bargaining agreement. This is called the 36.05 Office Professional Committee. Along with members from DAS Offices of Collective Bargaining and Human Resources Division and OCSEA, the committee includes agency representatives, both management and bargaining unit, who work in the specified positions to represent a cross-section of agencies.  

This includes the following classifications: 

  • Management Analyst
  • Office Assistant (1, 2 & 3)
  • Word Processing Specialist 2
  • Clerk (1, 2 & 3)


NEW!
Classification allocation process begins

Based on employee feedback gathered this spring, the labor and management Office Professional Classifications Review Committee (36.05) has wrapped up final draft proposals for the Office Professional & Management Analyst classifications.

State agencies will review the final classifications and determine employee placement through July 12. Allocation letters will be distributed to impacted employees beginning July 24, with allocations going into effect on Aug. 6. Impacted employees who wish to file a grievance on placement will have 30 days from the receipt of their allocation letter.

See the final classifications as well as letter of agreement between labor and management and other correspondence below:

Joint letter to impacted Classifications
Joint Letter of Agreement
Management Analyst - final classification draft
Office Professional - final classification draft

What happens now?

  1. Through July 12, state agencies will review the final classifications and determine employee placement.
  2. Allocation, or placement letters, will be distributed to impacted employees beginning July 24.
  3. Impacted employees who wish to file a grievance on placement will have 30 days from the receipt of their allocation letter.
  4. Allocations will go into effect on Aug. 6.
  5. Grievances will be reviewed from August-November.

In order to give the process more thoughtful review, the 36.05 Committee extended its original timelines. The Committee believed that additional research and discussion of the duties was necessary in order to ensure the accuracy and completeness of the classification specifications. A letter regarding the final stretch of the classification review, including adjusted timelines, was sent to impacted employees from state agencies on June 23. Read 36.05 letter on timeline extension.


Timeline

Agency allocation determination

Date: June 27-July 12, 2017
After the Office Classifications Review Committee distributes final classification drafts to agency Human Resources, agencies will determine allocations and submit to the Dept. of Administrative Services and the union, OCSEA.

Allocation letters

Date:  July 24, 2017
Allocation, or classification placement letters, will be distributed by state agencies to impacted employees beginning July 24.

Implementation date

Date: Aug. 6, 2017

Allocations will go into effect on Aug. 6.

Grievance process

Date: 30 days from allocation

Allocated employees have 30 days from receipt of allocation letter to file grievances as indicated in the Letter of Agreement (LOA). The alternative dispute resolution (ADR) time period for any grieved allocations will take place between August and November.